Purchasing Assistant Job Description Template
A Purchasing Assistant is responsible for providing administrative support to the purchasing department. They perform a variety of tasks such as maintaining records, preparing reports, and handling correspondence. They also assist in the ordering and tracking of inventory.
Purchasing Assistant Job Responsibilities
- Maintain accurate records of all purchases and invoices
- Monitor inventory levels and place orders as necessary
- Research and compare suppliers to find the best deals
- Negotiate prices with suppliers
- Track shipments and ensure timely delivery
- Resolve any issues with incorrect or damaged merchandise
Objectives
- To develop and maintain strong relationships with vendors
- To negotiate pricing and terms with vendors
- To manage vendor performance
- To resolve issues with vendors in a timely and efficient manner
- To ensure that all purchasing activities are compliant with company policies and procedures
- To support the Purchasing Manager in the development and implementation of purchasing strategies
- To source new suppliers as needed
Purchasing Assistant Job Skills & Qualifications Needed
- A high school diploma or equivalent is typically required for a purchasing assistant.
- Some college coursework in business, math, and computers may be beneficial.
- Purchasing assistants must have strong communication, organization, and negotiation skills.
- Computer literacy is also important, as purchasing assistants often use spreadsheets and databases to track orders and pricing information.