Accounts Payable Clerk Job Description Template
The Accounts Payable Clerk is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. Main duties include: - Checking invoices for accuracy and resolving any discrepancies with suppliers - Inputting invoices onto the accounting system - Prioritising invoices for payment in line with company policy - Undertaking regular payments runs to pay creditors by cheque or BACS - Dealing with creditor queries in a professional and prompt manner - Reconciling supplier statements on a monthly basis
Accounts Payable Clerk Job Responsibilities
- Maintain records of invoices and vendor payments
- Enter invoices into accounting software
- Reconcile vendor statements
- Resolve discrepancies between invoices and purchase orders
- Prepare batches of invoices for payment
- Issue checks for payment
- File paid invoices and maintain filing system
Objectives
- To reconcile accounts payable records with vendor statements and invoices.
- To research and resolve discrepancies between accounts payable records and vendor documentation.
- To prepare journal entries for accruals and adjustments to accounts payable balances.
- To maintain accurate records of all accounts payable transactions.
- To perform regular audits of Accounts Payable processes and procedures to ensure compliance with internal controls and policies.
Accounts Payable Clerk Job Skills & Qualifications Needed
- The Accounts Payable Clerk role requires excellent attention to detail, strong communication skills, and the ability to work well under pressure. The ideal candidate will also have previous experience working in an accounting or finance role.