Event Planner job description template

Event Planner  Responsibilities

• Oversee daytoday event planning and management, including managing all vendors, hosting site inspections, coordinating with the client and venue, submitting entertainment requests, and ensuring event timelines are met
• Research and negotiate contract terms for event vendors including entertainment, catering, décor, security, and transportation
• Manage event budgets and work to ensure adherence to budgets
• Send daily event updates, post event recaps, and follow up on guest satisfaction
• Manage all equipment and vendor deliveries and installations
• Create and implement safety plans, including emergency evacuation plans, for events
• Notify the appropriate authorities in the event of an emergency
• Manage event logistics including set up, strike, teardown, and clean up
• Monitor event security and emergency evacuation procedures
• Create event marketing content, including event descriptions, event images, and event specific webpage

Objectives

• Plan and manage events
• Develop schedules, budgets, and timelines for both new and existing events
• Contact vendors to make arrangements and negotiate prices
• Work with internal and external teams to ensure that events run smoothly and efficiently
• Research venues, transportation options, caterers, entertainment, and other logistics
• Track and report event expenditures
• Act as liaison between vendors and clients

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Event Planner Skills Needed

• Bachelor’s degree in event planning, public relations, or a related field
• 5+ years of event planning experience
• Experience creating and managing budgets
• Excellent team leadership and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

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