Trade Show Coordinator Job Description Template
The Trade Show Coordinator is responsible for planning and executing all aspects of trade show logistics, including but not limited to: booth set-up/break-down, shipping/receiving of materials, on-site coordination with exhibitors and vendors, and post-show analysis. This position requires excellent organizational skills and the ability to work well under pressure in a fast-paced environment. The ideal candidate will have previous experience coordinating trade shows or events.
Trade Show Coordinator Job Responsibilities
- Planning and coordinating trade show schedule
- Working with marketing team to develop trade show strategy
- Budgeting for trade show expenses
- Coordinating travel and accommodations for trade show staff
- Arranging shipping of materials to and from trade show location
- Setting up and breaking down trade show booth
- Managing onsite staff at trade shows
- Collecting leads and follow up after the event
Objectives
- To develop and coordinate all aspects of trade show or exhibition booth for company, including planning, budgeting, logistics, set-up and tear-down.
- To liaise with venue staff, exhibitors and contractors to ensure smooth running of event.
- To oversee design and construction of exhibition booth or space.
- To source promotional materials and giveaways for distribution at event.
- To manage onsite staff during event days.
- To compile post-event report detailing successes and areas for improvement.
Trade Show Coordinator Job Skills & Qualifications Needed
- The skills and qualifications needed for the role of Trade Show Coordinator include excellent communication, organizational, and customer service skills. Additionally, a trade show coordinator should have experience coordinating events, as well as knowledge of the trade show industry.