Purchasing Specialist Job Description Template
The Purchasing Specialist will be responsible for the procurement of materials and services for the company. They will develop and maintain supplier relationships, negotiate contracts, and ensure that orders are placed in a timely and efficient manner. The Specialist will also track spending and trends, and report back to management on their findings.
Purchasing Specialist Job Responsibilities
- Evaluates vendors' quotations and services to determine most advantageous supplier.
- Confers with suppliers to obtain product or service information, such as price, availability, and delivery schedule.
- Selects products for purchase following established criteria such as quality, quantity, price, and delivery date.
- Writes purchase orders and sends copies to suppliers and department managers.
- Keeps track of received goods and invoices against outstanding orders; approves payment for received goods when necessary.
- Researches new vendors as needed in order to find the best possible prices and products available on the market today while maintaining quality standards set by the company
- Maintains records of good ordered, costs, deliveries, product performance, etc., to evaluate vendor reliability
- Analyzes market trends to identify impact on company purchasing decisions
- Attends trade shows/fairs, as needed
Objectives
- To develop and implement purchasing strategies that align with the company's overall business objectives.
- To negotiate contracts with suppliers that are favorable to the company.
- To manage supplier relationships to ensure that they meet the company's expectations in terms of quality, cost, and delivery.
- To monitor market trends and identify new sources of supply that could benefit the company.
- To keep abreast of developments in technology and regulatory changes that could impact the company's purchasing decisions.
Purchasing Specialist Job Skills & Qualifications Needed
- A purchasing specialist should have strong analytical and research skills in order to identify the best suppliers for their company. They should also be able to negotiate pricing and terms with suppliers. Strong communication and interpersonal skills are also important, as they will need to build relationships with suppliers and other members of their team. Finally, a purchasing specialist should have experience working with software programs that help manage inventory levels and track purchase orders.